Cancelling a Trip
If bookings are taken, always get the contact details, including telephone numbers of those interested.
Should you wish to cancel or postpone a trip ensure you tell all would-be participants as soon as feasible. Email or telephone all relevant persons to clearly state the trip is not happening.
However, ask for and ensure all emails get an acknowledgement. If not, telephone to state the cancellation. Not everyone checks their email or telephone messages regularly. Failing that working, you or a delegate will have to go to the appointed meeting place to cancel the trip.
For non-booking trips, you or a delegate will have to go to the appointed meeting place to cancel the trip. Remember there is always the possibility of someone else conducting the trip, but notify the Programmer and hand the forms to the substitute Trip Coordinator before the trip.
NB Posting the cancellation of a trip on the HWC Facebook page is a useful way of alerting some members of the cancellation. However, since not all members use FB, this channel cannot be relied upon and the Coordinator will still need to go to the appointed meeting place to cancel the trip
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